Free procurement software ROI and cost calculator

This interactive calculator works out, step by step, the time and money your purchasing team spends today on purchase orders, receipts, supplier quotes, contracts and invoices. Designed for buyers, financial controllers and accounts payable managers, it then simulates your savings with procure-to-pay software. Allow two minutes to complete the steps and get your ROI, without creating an account.

How the calculation works

You first fill in your profile: company size and the number of users involved in the purchasing process. You then enter your annual volumes: number of purchase orders, goods receipts, supplier requests for quotation, contracts and invoices processed each year.

For each step, the tool asks for the average time currently spent per task, such as entering an order, matching an invoice or following up with a supplier. These times are multiplied by your volumes and an average hourly cost to estimate what your manual processes cost today.

The calculator then compares this cost with a digitised process using procurement software. You get the annual software cost based on your number of users, the hours saved each year, the resulting savings and your return on investment (ROI), with a downloadable PDF report.

Frequently asked questions

Is the calculation free?

Yes. The calculator is completely free and you can use it as many times as you like.

Do I need to sign up to use the calculator?

No. No account is needed: you enter your data and get your results straight away.

How are the savings estimated?

Savings are based on your volumes and time per task, compared with the times observed once purchasing is digitised. They are indicative estimates.

Want to go further? See the software in action: Book a Weproc demo